Annual General Meeting 2000 Minutes Annual General Meeting held in the Connolly Room, Police Headquarters, Hutton at 2.30pm, Tuesday 27 February 2001. ATTENDANCE Mr. David Brindle - Chairman Pc Steven Broadbent - Secretary / Acting Treasurer Inspector Peter Zsigmond - Management Committee/Basketball Pc Neil Braithwaite - Management Committee/Badminton (Rep Tennis) Pc Ian Stirling - Management Committee/Western Division Inspector Steve Ashley - Rugby Inspector Neil Gregson - Cricket Inspector Marc Vincent - Cycling Dc Dave Milburn - Fly Fishing Ps David Newton - Indoor Games Pc Paul Wood - Bowling Pc Alan Robertson - Wrestling & Judo Ch Insp Peter Mason - Football Mr. Keith Shuck - Motor Club Pc Paul Hatton - Shooting Pc Andy Edwards - Volleyball Ps Peter Upton - Squash Mrs Sue Harrison - Volleyball Ps Karen Simister - Swimming Pc Helen Knaggs - Hockey Pc Peter Murphy - Golf/Northern Division Ch Inspector Kevin Boyce - Golf Pc David Burrow - Pennine Division Pea Rachael Seymour - Pennine Division 1. APOLOGIES FOR ABSENCE Mr. Shaun Heffernan - Management Committee Pc Jane Moodie - Management Committee/Netball Mr. Graham Slater - Assistant Treasurer Ps Neil Gibson - Tennis Mr. Graham Banks - HQ Division Inspector David Gardner - Northern Division Pc Brett Jackson - Weightlifting/Powerlifting Pc Phil Rayner - Coarse Fishing (Belated - on leave) Sports Sections not represented - Boxing, Rowing (No budget applied for) Sailing - No apology received 2. MINUTES FROM PREVIOUS AGM HELD THURSDAY 29 FEBRUARY 2000 These minutes had been circulated by e-mail prior to this meeting taking place. They were voted to be a true and accurate record. 3. MATTERS ARISING FROM MINUTES NOT ALREADY ON AGENDA (i) Financial Services Fee - Question over fees Mr. Brindle explained that this matter had been looked into following the last AGM. An agreement had been made with the finance department to reduce the fee to £1500 as it was agreed the original sum was too high. It had also been agreed to allow a free year for 2000. (ii) Boxing Section - Question over gym at Rossendale The set up of the existing gym facility had been looked into and it had been decided that the Club should ‘extract’ itself from any further commitment. This was mainly due to the fact that there were no longer any members attached to the Boxing Section and the facility was now incurring cost to the club as any income had ceased in recent years. No budget had been allocated this year. (iii) Pitches at Hutton - Question over facility Mr. Brindle explained that one football and one rugby pitch would be maintained. Inspector Mason added that despite this there had been problems over the drains collapsing and his section had missed a number of matches this season. (iv) PAA Regional Committee Inspector Zsigmond corrected the previous minutes claiming he was not elected to the committee (minutes to be corrected) 4. CHAIRMAN’S REPORT FOR 2000 Mr. Brindle gave a summary report on the Club for the year 2000. Topics were: - Treasurer’s new position A good year generally - increase of 10% spending Per-capita levy not increased Enquiries were in hand to reinstate the Home Office ‘Oaksey Grant’. This would increase the grant from £700 to around £3300 Thanked the secretary for taking on role of treasurer and hard work involved Outlook still positive but lottery income falling marginally All members during year to consult any member of management committee should they have any improvements they may wish to suggest
5. TREASURER’S REPORT Mr. Brindle presented the auditors report for 2000. A number of items were examined by members present. It was accepted as a true record and approved. Ps Peter Upton asked whether the audit could be circulated before the meeting to allow more scrutiny. Mr. Brindle explained that the Club had only received the final report yesterday. However, he would ensure that the report could be made available sooner next year. Pc Broadbent would request the audit to be carried out earlier. 6. SECRETARY’S REPORT Pc Broadbent read his prepared report for 2000. He first mentioned the four nominations that had been received for the ‘Sports Personality Award’. These were: Mrs. Susan Harrison (Volleyball), Mrs. Liz Ransome (Table Tennis), Pc Mark Woolston (Football) and Inspector Wayne Howard (Indoor Rowing). The four nominations were of a high standard, all worthy of the award. However, the committee had decided on the winner. This was to be announced by Mr. Brindle later in the meeting. The secretary thanked most sports sections for their annual reports that had been submitted. A number of notable outstanding performances were extracted from some of the reports received. These were from the Cricket, Bowling, Volleyball, Football, Cycling, Golf, Swimming, Netball, Hockey and Athletics Sections. Pc Broadbent concluded by thanking everyone for his or her support and looked forward to the year ahead when he would be taking on his new challenging role as treasurer. 7. ELECTION OF GENERAL COMMITTEE i. Secretary of Sports Sections - co-opted ii. One representative from each Divisional Club - co-opted iii. Officers of the Club - as follows: 8. ELECTION OF OFFICERS i. Chairman - re-nominated (no other nominations) ii. Vice Chairman - ACC J. Vine had now left the force - Mr Brindle nominated ACC Finnigan (no other nominations) iii. Treasurer - Mr T. Idris had now left the force - PC Broadbent was nominated for the post (no other nominations) iv. Assistant Treasurer - Anne Barnfather was no longer in post - Mr Graham Slater was nominated (no other nominations) v. Secretary - PC Broadbent was re-nominated (no other nominations) 10. ELECTION OF MANAGEMENT COMMITTEE i. One representative of Divisional Clubs - DC Ian Stirling was re-nominated (no other nominations) ii. Three representatives of Sports Sections - Inspector Peter Zsigmond, PC Neil Braithwaite and PC Jane Moodie were re-nominated (no other nominations) iii. Officers of the Club - As detailed at item 8(i) to (v) iv. One Support Staff representative - Mr Shaun Heffernan was re-nominated (no other nominations) 11. ELECTION OF REPRESENTATIVE TO PAA REGIONAL COMMITTEE PC Neil Braithwaite was re-nominated (no other nominations) 12. BUDGET ALLOCATIONS AGREED AT MEETING HELD NOVEMBER 2000 Following the budget meeting in November and a subsequent Management Committee meeting early December, all sports section secretaries had now received their budget allocations. A final list of the 2001 allocations was circulated to all present. The table showed agreed changes that had been made to a number of original budget requests including a small number of ‘overspend’ adjustments. Members present agreed with the final totals allocated. 13. APPOINTMENT OF AUDITORS AND BANKERS Moore and Smalley and the National Westminster Bank were appointed as auditors and bankers for year 2001. 14. REVISED BUDGET CRITERIA The secretary invited any comments concerning the committees change in budget allocation criteria. The main change was to the 20% contribution criteria that had now been streamlined. This had been detailed in a newsletter circulated in January. There were no questions raised and all present were happy with the new criteria set. 15. RUGBY SECTION TO PLAY RUGBY LEAGUE Dc Andy Edwards requested that the Rubgy Section currently play ‘Union’. He asked that they be affiliated to ‘League‘. This would only involve an additional spending of £140 for the affiliation fee. All present agreed to the proposal. 16. DIVISIONAL ‘PER CAPITA LEVY’ - UPDATE PC Burrows asked that the annual levy currently set at £2 per member be reduced. Mr Brindle explained that the committee had considered a reduction this year but had been decided to keep the fee at £2. The levy had been as high as £3.50 in past years. Mr Brindle added that members had been dropping in recent years though if members were to increase then consideration to a reduction could be considered. PC Burrows added that the Oaksey Grant mentioned earlier, if increased, could give the club an opportunity to reduce the levy. Mr Brindle agreed and the levy would be reviewed with this considered at the next AGM. Ian Stirling asked that the request for the levy be made sooner. At present the 2000 levy had only recently been requested. The secretary assured all that the request for further fees would be made in November to be paid by the year end. 17. CLUB INSURANCE The secretary wanted to remind all members that the club insurance had personal injury benefit added to it during 2000. However, the insurance company had opted out of the policy in January and PC Moodie was currently in the throws of negotiating a new policy. Hopefully the renewed policy would have the same benefits. Members suggested that a copy of the policy be available to all sports secretaries when available. 18. LOTTERY AND MEMBERSHIP SUBSCRIPTIONS PC Broadbent asked that sports secretaries ensure that all their players are members. Dc Stirling had kindly prepared a list of non-members during 2000 that had proved to be very useful to divisions and sports secretaries alike. Pc Broadbent also asked that lottery subscriptions be encouraged to boost income. A form had been circulated for use in January. 19. CLUB DIARIES - REVISED DESIGN AND CONTENT The secretary explained that he was responsible for writing the editorial content in the club diaries each year. He asked fore any suggestions as to improvements that could be made to the diaries. The committee were about to renew our contract with the firm James E James. A hard-back version was suggested though some members preferred the original soft back version. It was asked that any ideas were directed to the secretary in due course. 20. SPORTS PERSONALITY OF THE YEAR AWARD Mr Brindle announced that Inspector Wayne Howard had been voted as the winner of the award for 2000. Inspector Howard’s more recent achievements were in indoor rowing though over the years had participated in a variety of sports including basketball and triathlon. Extracts from a report submitted to the committee regarding his achievements were read out. A formal presentation was to be made by the Chief Constable in April. 21. ANY OTHER BUSINESS (i) Inspector Peter Mason informed the meeting that veteran football was now affiliated to the PAA. (ii) PC Burrows respectfully asked that the costs of the gym at Rossendale were not passed on to Pennine Sports and Social Club. Meeting Closed at 3.30pm  
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