Minutes

Annual General Meeting held in the LEC Room, Police Headquarters, Hutton at 2.00 pm, Thursday 6 March 2003.

This is the annual meeting covering business of the Club for the year 2002

Attendance

Management Committee

Mr. D. Brindle - Chairman

PC Steve Broadbent - Management Committee - Secretary/Treasurer/Athletics & Cross Country

Insp Peter Zsigmond - Management Committee - Sport - Basketball                                                                                                               -        PC N. Braithwaite - Management Committee - Sport - Badminton (Apology Received)

PC Jane Moodie - Management Committee - Sport - Netball

Mr Shaun Heffernan - Management Committee - Support Staff

Dc Ian Stirling - Management Committee - Divisional Club Secretary - Western Division

Divisional Clubs

Not Present - Secretary - Northern Division (Apology Received)

Not Present - Secretary - Southern Division

Not Present - Secretary - Eastern Division

(Above)  Secretary - Western Division            

Not Present - Secretary - Central Division

PS Stan Heaton - Secretary - Pennine Division

Not Present - Secretary - HQ (Apology Received)

Sports Sections

(Above) - Athletics & Cross Country              

PC Paul Hope - Badminton

(Above) - Basketball

PC Paul Wood - Bowling

DC Ken Tyson- Clay Shooting

DI Neil Gregson - Cricket

DC Dave Milburn - Fly Fishing

DS Martin Kane - Football

PC Peter Murphy - Golf

PC Helen Knaggs - Hockey

Not Present - Indoor Games (Apology Received)

Mr Keith Shuck - Motor Club

(Above) - Netball

Ch Insp Steve Ashley - Rugby                   

DC Stuart Haigh - Rugby

Insp Wayne Howard - Rowing

PC Paul Hatton - Shooting

Insp Peter Upton - Squash

Insp Karen Simister - Swimming

PS Neil Gibson - Tennis

DC Andy Edwards - Volleyball

Not Present - Wrestling & Judo

Not Present - Weightlifting

1. Apologies for absence

Mr Neil Braithwaite - Management Committee/Badminton

Mr Graham Banks - Secretary - HQ Division

Inspector David Gardner - Secretary - Northern Division

DC Saf Ali - Cricket

Insp Marc Vincent - Cycling

PS Dave Newton - Indoor Games

PS Dave Hodson - Shooting

PC Phil Davies - Shooting                                                                                                                                     

2. Minutes from previous AGM held Tuesday 5 March 2002

Copies of these minutes had been circulated to all present prior to this meeting commencing. They were voted a true and accurate record.

3. Matters arising from minutes not already on agenda

There were no matters arising

4. Chairman's report for 2002

Mr Brindle gave a report on a number of issues concerning the club during 2002. In brief, these were: -

i. The Club was in a healthy position with sufficient reserves.

ii. Previous year the club had found ways of broadening its activities with the Commonwealth Games trip and planned World Police and Fire Games for 2003 - a way of spending sensibly some the Club reserves.

iii.Thanked the secretary/treasurer for all his hard work particularly with the club web-site

iv. Gave special thanks to PC Neil Braithwaite. On his recent retirement he thanked Neil for all his hard work over the years as a committed member of the management committee and also for his high level of involvement in PAA and USPE management. He also congratulated him on his recent appointment as PAA assistant secretary.

v. Reminded all members to contact the Management committee with new ideas or questions over spending of club funds or doing things differently.

5.       Treasurer's report for 2002 - approval of audited accounts

Both the Treasurer and Mr Brindle gave a report on a number of issues concerning the audited club accounts during 2002. There were no specific areas of concern. The audited accounts were approved by all present.

6.       Secretary's report for 2002

The secretary had prepared a written report based on submissions from sports sections and highlights were read out. This report would be available to view on the Intranet web-site following the meeting.

The secretary was a little disappointed that some sports sections had not submitted a report for the meeting and asked that these be forwarded to him as soon as possible.

7. Election of general committee

i.   Secretary of sports sections - current secretary

ii.  One representative from each divisional club - current divisional secretary

iii. Officers f the club - as follows:

8.  Election of officers

i.  Chairman - Mr David Bridle

ii. Vice chairman - ACC Steve Finnigan

iii.Treasurer  - PC Steven Broadbent

iv.Assistant treasurer - Mr Graham Slater

v. Secretary - PC Steve Broadbent

9. Election of management committee

i. Officers of the club - as detailed at item 8(i) to (v)         

ii. One representative of divisional clubs - DC Ian Stirling

iii. Three representatives of sports sections

PC Neil Braithwaite was now standing down as a sports section representative. Nominations had already been invited for this post and Inspector Karen Simister had expressed interest. There were no other nominations and Inspector Simister was appointed to the committee.

Insp Peter Zsigmond and PC Jane Moodie wished to continue their position on the committee - duly re-elected.

iv. One support staff representative - Mr Shaun Heffernan - No other nominations - duly re-elected

The management committee had decided that it would be useful to add a further as a representative of retired officers. This was in the light of recent changes to PAA rules allowing retired members to compete. The meeting approved this change.

Mr Neil Braithwaite had expressed interest in being elected - there were no other nominations. Mr Braithwaite was duly elected.

Constitution to be changed.

10. Election of representative to PAA Regional Committee

Mr Neil Braithwaite has stood down from this position on his appointment as PAA assistant secretary. Inspector Peter Zsigmond has expressed interest in being nominated and what's more had already been considered for the post of secretary. There were no other nominations. Inspector Zsigmond duly elected.

11. Final agreement of 2003 budget allocations submitted and scrutinised in December 2002

Budgets had been previously discussed and provisionally agreed at an earlier budgeting meeting held in December. These figures had been circulated to sports secretaries in January and also were circulated at the meeting today.

There were some final appeals to cuts made:-

Football - DS Martin Kane was commented that his 'friendly' matches had been cut. He argued that they provided an important training aspect for his players.

Clay Shooting - Cuts to budget

Bowling - Cuts to PAA regional budget

In response to these appeals the chairman reiterated that a number of cuts had been made to a variety of sports section budgets. This was done with much thought and consideration and intended to reduce the overall spending in-line with what the club had available to spend in the year ahead.

The figures presented were approved.

12. Appointment of auditors and bankers

 Moore & Smalley, Preston should continue to be the Club auditors.

13. Introduction of new sports sections

i.  Snow Skiing - This is a recognised PAA sport and the club has never been represented. However, there had been interest around the force for members to compete at the annual event in Austria. Much of the expense would clearly have to be borne by the individual with some assistance from the club.

A budget of £1000 had been submitted and provisionally approved by the committee - the formation of a snow-skiing section was approved by the meeting and £1000 budget allocated.

ii. Jui-Jitsu Section - Though not a PAA sport PS Lister Worthington had submitted a report supporting the formation of a section as there was much interest around the force. A nominal budget had been agreed by the committee to cover affiliation fees etc. The meeting agreed to the formation of this section with a £300 budget.

14. Divisional ‘per capita levy’ 2003

The management committee recommended that the annual per-capita levy should remain at £2.00 per member. Last year it had been reduced to £1.00 but thought it should return to the £2.00 fee for 2003. The figure would be reviewed again for 2004.

The meeting agreed to a £2 levy being imposed.

15. World Police and Fire Games - Spain 2003

Details of the forthcoming event had already been advertised around the force and a number of members had already booked flights. A £4000 - £5000 budget had estimated with a sum of £150 plus entry fees fixed for each player. The £150 may have to be reduced should the interest be higher than expected.

It was confirmed that support staff members could attend and compete in the games.

16.'Sports Personality of the Year' Award

The committee had received four nominations. After much deliberation by the management committee it was decided to present the award to two members. Both equally matched in terms of age, sporting achievements and ability. The award had been jointly presented once before in the mid-1970's.

The recipients were:-

DC David Watkinson - Athletics and Squash

Ms Susan Harrison - Athletics and Volleyball

In common, they were members of the Athletics Section and have competed in a whole range of athletics running events over the past 15 years. Both were considered 'stalwart' team players and it was their equal commitment and dedication to sport that made the committee decide that the award should be jointly presented.

Individually, Dave had performed well over the years in Squash and Sue had excelled in Volleyball.

Full details of all their sporting achievements would be available on the Club web-site.

17.Any other business  

i.Club Insurance - The club no longer had a personal accident insurance but was negotiating a 3^rd party liability cover that it thought was more important as a whole.                               

ii. ACC Mr Steven Finnigan had been appointed as PAA North West Chairman and was Vice Chairman to the Football Section.

iii.Supt Clive Tattum had been appointed as Rugby League Vice-Chairman

Meeting Closed - 3.40pm