Lancashire Constabulary Sports & Social Club

ii.The World Police and Fire Games was well supported with the Club returning with a variety of gold, silver and bronze awards covering a cross section of sporting activities.

iii. He was mindful of the additional spending that the club had incurred during 2003, though some was planned, the club had now been in deficit two years running.

iv.To compensate it had been decided to increase lottery subscriptions by 20% - the first increase for some years, also to withdraw meal allowances for away teams. This way the club could recoup some of the deficit and get us back on track.

v.Despite this, we were currently in a good position financially but we cannot afford to spend the same next year. Simply, we cannot give out what we haven’t got.

vi. The chairman finally reminded all members that the Club is theirs and to contact the management committee with new ideas, questions over spending or doing things differently.

5. Treasurer's report for 2003 - Approval of audited accounts

The treasurer had already prepared a brief report that he read out at the meeting excluding some issues already covered by the Chairman. (Appendix ‘A’).

6. Secretary's report for 2003

The secretary had prepared a written report based on submissions from sports sections and highlights were read out. This report would be available to view on the Intranet web-site in the coming weeks. (Appendix ‘B’)

7. Election of general committee

i. Secretary of sports sections - current secretary

ii. One representative from each divisional club - current divisional secretary

iii. Officers of the club - as follows:

8. Election of officers

i. Chairman - Mr David Brindle

ii. Vice chairman - ACC Steve Finnigan

iii. Treasurer - PC Steven Broadbent

iv. Assistant treasurer - Mr Graham Slater

v. Secretary - PC Steven Broadbent

9. Election of management committee

Officers of the club - as detailed at item 8(i) to (v)

i. One representative of divisional clubs - DC Ian Stirling - No other nominations - duly re-elected.

ii.Three representatives of sports sections

Inspector Karen Simister, Insp Peter Zsigmond and PC Jane Moodie asked that they continue their position on the committee - No other nominations received - duly re-elected.

iii. Two police staff representatives - Mr Shaun Heffernan - No other nominations - duly re-elected.

The management committee had decided to create a second police staff representative post. Ms Carol McKone, secretary of Eastern Division Club had expressed interest in being nominated.

The meeting agreed to the additional post being created. No other nominations received. Ms McKone duly elected.

Constitution to be changed.

iv. Retired Members - Mr Neil Braithwaite - No other nominations - duly re-elected.

10. Election of representative to Police Sport UK Regional Committee - Inspector Zsigmond - No other nominations - duly elected.

11. Final agreement of 2004 budget allocations submitted and scrutinised in December 2003

Budgets had been previously discussed and provisionally agreed at an earlier budgeting meeting held in December. These figures had been circulated to sports secretaries in January and also were circulated at the meeting today.

There were some final appeals to cuts made. Mr Brindle reiterated the fact that any cuts had been made with much thought and consideration.

DS Martin Kane was disappointed that meals for visiting teams for sectional events were being cut. The treasurer added that this cut would save the club £1500 a year and only affected five sports sections. Football Section had applied for a budget of £950 for 2004, a large portion of the amount.

DS Kane argued for some time the problems that such a cut would cause his section. His main argument was that the team had an obligation to provide food following league games.

The chairman terminated the discussion and suggested that the management committee review the situation at the next committee meeting.

12. Appointment of auditors and bankers

Moore and Smalley duly re-appointed.

13. Change to constitution - definition of staff who need to become full members

Following a meeting with divisional club secretaries in December, DC Ian Stirling has changed the full member definition. This was done to clear up some minor ambiguities in member status issues. The main significant changes were retired members playing sport, special constables’ and changes to some police staff departments.

Unfortunately, DC Stirling was unable to attend the AGM to explain these differences. The meeting agreed in principle the changes that were to be made. The definition would be circulated to the general committee in due course for final approval.

14. Lottery subscriptions increase

The management committee had agreed that the lottery subscription should be increased from 50p to 60p per chance. A 20% increase. The amount had not been raised for six years and it was felt that the increase was justified to keep up with inflation. It would also assist greatly in reducing the deficit for 2004.

Such an increase would also means that the prizes could be increase in value. Four prize denominations, £1500, £1000, £500 and £150 had been decided.

The committee agreed to the changes taking effect from 1 April 2004.

15. Divisional ‘per capita levy’

The 2004 levy needed to be set. £2.00 was the levy imposed for 2003. The treasurer wanted to see the levy reduced back to £1.00 as he felt that many divisions were in need of extra funding assistance.

Some members of the committee disagreed saying that as the club was in deficit then perhaps to continue the £2.00 levy was appropriate. The treasurer hoped that the lottery increase, certain cutbacks already discussed would compensate this.

It was finally agreed to impose a £1.50p levy for 2004 - the treasurer hoped it could be reduced to £1 by 2005.

16. Club Internet Web-Site

The secretary updated the members on the progress of the club website. A new site had been built three years ago and had been available on both the World Wide Web and police Intranet system. The site was successful and becoming well used. However, mid way through 2003 the Intranet site was taken off-line by the police as it did not conform to the ‘corporate image’. The secretary was now faced the task of changing, rebuilding and updating the site. This was in hand and expected it should be back on line by May 2004. There was a temporary holding site on line at present. He apologised for the loss of service.

17. 3^rd Party Liability Insurance

The secretary reminded the meeting that‘catch all’ 3^rd party liability insurance was now in place. He reminded secretaries that we no longer had an accident insurance in place and any personal claims were the responsibility of the individual.

Most sections were affiliated to a particular sporting organisation that had some form of insurance cover.

18. ‘Sports Personality of the Year’ Award

The management committee had received three nominations for the 2003 award. The committee voted unanimously that Inspector Peter Upton was the worthy recipient of this year’s award. Inspector Upton was an accomplished squash player and secretary of the squash section. A detailed report on his achievements dating back over the last 20 years had been submitted and the chairman read out extracts of this report to the meeting.

The Ormerod Trophy would be formally presented to him in the coming months.

20. Any other business

i.Karen Simister asked that all sections consider using Arnold Clark for minibus hire. The firm has offered very competitive rates for the club and an account had been set up.

ii.The secretary also asked that rail travel also be considered. Virgin Groupie tickets can work out far cheaper than minibus hire and fuel costs.

iii.Inspector Wayne Howard stated that he would retire soon and thanked the club for all the support. He also asked that members consider sponsoring him for his Tour of France charity fundraising effort this summer.

iv.HQ secretary Graham Banks asked that members consider using the Headquarters Club for functions. This way it would provide valued support needed to keep the facility available.

Meeting closed - 3.45pm

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Thursday, 03 July 2008 22:52:20