Annual General Meeting 2004 Minutes Held in the Connolly Room, Police Headquarters, Hutton at 2.00pm, Thursday 10 March 2005. This is the annual meeting covering business of the Club for the year 2004 Attendance Management Committee Mr. D. Brindle - Chairman PC Steven Broadbent - Management Committee - Secretary/Treasurer/Athletics & Cross Country ##Management Committee - Sport (Apology Received) Insp Karen Simister - Management Committee - Sport - Swimming ##Management Committee - Sport (Apology Received) Mr Shaun Heffernan - Management Committee - Police Staff ##Management Committee - Police Staff (Apology Received DC Ian Stirling - Management Committee - Divisional Club Secretary - Western Division Mr Neil Braithwaite - Management Committee - Retired Staff Divisional Clubs Ms Helen Moran - Secretary - Northern Division ##Secretary - Southern Division (Apology Received) ##Secretary - Eastern Division (Apology Received) (Above) Secretary - Western Division Insp Michael Whitehead - Secretary - Central Division ##Secretary - Pennine Division (Apology Received) ##Secretary - HQ (Apology Received) Sports Sections (Above) Athletics & Cross Country PC Paul Hope - Badminton PC Mark Driver - Basketball ## Bowling (Apology Received) DC John Ormerod - Clay Shooting Mr Ian Bateson - Coarse Angling DCI Neil Gregson - Cricket DC Peter Smith - Cycling PS Jim Boothby - Fly Fishing ##Football (Apology Received) PC Peter Murphy - Golf DC Ian Hill - Golf PC Helen Knaggs - Hockey ##Indoor Games (No rep) Mr Keith Shuck - Motor Club PC Jo Wilson - Netball PC Lisa Walker - Netball Ch Insp Steve Ashley - Rugby DC Stuart Haigh - Rugby PC Sue Palmer - Rowing PC Andy Cuddon - Sailing PC Paul Hatton - Shooting ##Snow Sports (No rep) Insp Peter Upton - Squash (Above) Swimming PS Neil Gibson - Tennis Ms Sue Harrison - Volleyball PC Lister Worthington - Wrestling & Judo ##Weightlifting (No rep) ## Not represented 1. Apologies for absence Mr S. Finnigan - Vice Chairman Insp Peter Zsigmond - Management Committee Ms Carole McKone - Management Committee - Eastern Division PC Jane Moodie - Management Committee Mr Tony Pollard - Secretary - Southern Mr Stan Heaton - Secretary - Pennine Mr Graham Banks - Secretary - HQ PC Paul Wood - Bowling Insp Marc Vincent - Cycling DS Martin Kane - Football DC Andy Edwards - Volleyball (Apology) 2. Minutes from previous AGM held Thursday 11 March 2004 Copies of these minutes had been circulated to all present prior to this meeting commencing. They were voted a true and accurate record. 3. Matters arising from minutes not already on agenda There were no matters arising 4. Chairman's report for 2004 Mr Brindle gave a report on a small number matters briefly outlined in Appendix ‘A’. 5. Treasurer's report for 2004 - Approval of audited accounts The treasurer had already prepared a detailed report that he read out at the meeting. The main area of discussion in his report was the need to spend less in 2005 as the club had been in deficit for the past three years. The treasurer aimed to secure a reserve of around £10,000. He asked that all secretaries to spend carefully during 2005 and would not be allowed to go over budget. He also asked them to consider ways of generating income from their players and other sources. This report would be available to view on the Intranet web-site in the coming weeks outlined in Appendix ‘B’. 6. Secretary's report for 2004 The secretary had prepared a written report based on submissions from sports sections and highlights were read out. This report would be available to view on the Intranet web-site in the coming weeks and outlined in Appendix ‘C’. 7. Election of general committee i. Secretary of sports sections - current secretary ii. One representative from each divisional club - current divisional secretary iii. Officers of the club - as follows: 8. Election of officers i. Chairman - Mr David Brindle ii. Vice chairman - ACC Steve Finnigan iii.Treasurer - PC Steven Broadbent iv.Assistant treasurer - Mr Graham Slater v.Secretary - PC Steven Broadbent No other nominations - duly re-elected. 9. Election of management committee Officers of the club - as detailed at item 8(i) to (v) and: i. One representative of divisional clubs - DC Ian Stirling - No other nominations - duly re-elected. ii. Three representatives of sports sections Inspector Karen Simister, Insp Peter Zsigmond and PC Jane Moodie asked that they continue their position on the committee - No other nominations received - duly re-elected. iii. Two police staff representatives - Mr Shaun Heffernan and Ms Carole McKone - No other nominations - duly re-elected. iv. Retired Members - Mr Neil Braithwaite - No other nominations - duly re-elected. 10. Election of representative to Police Sport UK Regional Committee - Inspector Zsigmond - No other nominations - duly elected. 11. Confirmation by secretaries of 2004 sports section and other club accounts as audited The treasurer had already circulated to each sports section secretary a copy of their 2004 account. He asked that they check these final accounts for accuracy then sign and return them immediately after this meeting. These would then be sent on to the auditor as part of the audit process. 12. Final agreement of 2005 budget allocations submitted and scrutinised in December 2004 Budgets had been previously discussed and provisionally agreed at an earlier budgeting meeting held in December. These figures had been circulated to sports secretaries in January and also were circulated at the meeting today. There were some cuts made. Mr Brindle reiterated the fact that any cuts had been made with much thought and consideration. 13. Appointment of auditors and bankers Moore and Smalley duly re-appointed. 14. Divisional ‘per capita levy’ The 2005 levy needed to be set. £1.50 was the levy imposed for 2004. It was agreed to impose a £1.50p levy for 2005. This was thought to be an appropriate amount considering the PSUK levy was now set at around £1.00 per police officer. 15. Club Internet Web-Site The secretary was pleased to announce that a new Club Web-site had been revised and had been back on-line since 14 December 2004 after an absence of about year. The site now conformed to the corporate ‘Intranet’ style and appearance. He asked that sports sections submit as much information and reports as possible including pictures. These would be uploaded on a regular basis. He reminded the meeting that the site could be viewed on the world wide web at www.policesport.co.uk. 16. ‘Sports Personality of the Year’ Award The management committee had received three nominations for the 2004 award. Those received were all of a high standard. However, the committee voted unanimously that DC Ian Hill of the Golf Section was the worthy recipient of the 2004 award. Ian was an accomplished golfer and had recently become secretary of the Golf Section. A detailed report on his achievements dating back over the last 15 years had been submitted. Extracts were read out by the Chairman. The full report would be available on the Club web-site. The ‘Ormerod Trophy’ would be formally presented to him in the coming months. 17. Any other business No other business Meeting closed - 3.25pm  
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