Annual General Meeting 2007 County Sports & Social Club Annual General Meeting Held in the Connolly Room, Police Headquarters, Hutton at 2.00pm, Thursday 13 March 2008. This is the annual meeting covering business of the Club for the year 2007 MINUTES Attendance Mr. D. Brindle PC Steven Broadbent Insp Peter Zsigmond Mr Neil Braithwaite DS Neil Gibson PS Andrew Baldwin DC Lisa Walker Insp Dave Hodson DC Michelle Barras Mr Keith Shuck DC Paul Thurley DC Paul Hope PS Kevin Kavanagh Mr Ian Bateson DC Helen Knaggs CI Karen Simister DC Stuart Haigh Mrs Carol Barter Insp Peter Upton 1. Apologies for absence Mr Shaun Heffernan PC Andy Denton Helen Moran DC John Ormerod PC Chris Walsh PC Sue Palmer Ms Carole McKone Ms Marie Chetram PC Jane Moodie 2. Minutes from previous AGM held Thursday 8 March 2007 Copies of these minutes had been circulated to all present prior to this meeting commencing. They were voted a true and accurate record. 3. Matters arising from minutes not already on agenda There were no matters arising 4. Chairman's report for 2007 The chairman thanked Steve Broadbent for all his hard work as secretary/treasurer over the past 12 months. He then n gave a report on a number matters outlined in Appendix ‘A’. 5. Treasurer's report for 2007 - Approval of audited accounts A draft copy of the audited accounts had been circulated around table at the start of the meeting. A brief report by the treasurer was circulated to the meeting and read out. Some of the points had already been covered in the Chairman’s report. The treasurer’s report would be available to view on the Intranet web-site in the coming weeks in Appendix ‘B’. 6. Secretary's report for 2007 The secretary had prepared a short written report. Appendix ‘B’. He had decided not to read out highlights of sports sections achievements at this meeting but instead, publish a final report on the intranet site for all to view. He did name five sports sections who had not yet submitted a report to him and asked that these be forwarded without delay. 7. Election of general committee i. Secretary of sports sections - current secretary ii. One representative from each divisional club - current divisional secretary iii. Officers of the club - as follows: 8. Election of officers i. Chairman - Mr David Brindle ii. Vice chairman - ACC Mike Cunningham iii.Treasurer - PC Steven Broadbent iv.Secretary - PC Steven Broadbent No other nominations - duly re-elected. 9. Election of management committee Officers of the club - as detailed at item 8(i) to (v) and: i. One representative of divisional clubs – Ms Carole McKone - No other nominations - duly re-elected. ii. Three representatives of sports sections Inspector Karen Simister, Insp Peter Zsigmond and PC Jane Moodie asked that they continue their position on the committee - No other nominations received - duly re-elected. iii. Two police staff representatives - Mr Shaun Heffernan and Marie Chetram - No other nominations - duly re-elected. iv. Retired Members - Mr Neil Braithwaite - No other nominations - duly re-elected. 10. Election of representative to Police Sport UK Regional Committee Inspector Zsigmond - No other nominations - duly re-elected. 11. Confirmation of 2007 sports section and other club accounts as audited The treasurer stated that this year he would send each account electronically to every sports secretary. He asked that they check these final accounts for accuracy then sign and return them immediately by hard copy. These would then be sent on to the auditor as part of the audit process. 12. Final agreement of 2008 budget allocations submitted and scrutinised in December 2007 Budgets had been previously discussed and provisionally agreed at an earlier budgeting meeting held in late November. These figures had been circulated to sports secretaries in January and also were circulated at the meeting today. There were some cuts made. 13. Appointment of auditors and bankers Moore and Smalley and National Westminster Bank duly re-appointed. 14. Divisional ‘per capita levy’ The 2008 levy needed to be set. £1.50 was the levy imposed for 2007. The management committee had provisionally agreed to increase this to £1.65p for 2008 in line with inflation. It had also been suggested that the levy rise with inflation each year to make the decision process easier. The meeting agreed unaminously to set the levy at £1.65 and raise it at each AGM with the inflation rate. 15. Club Internet Web-Site and In-Force Magazine The secretary asked that sports sections submit as much information and reports as possible including pictures. These would be uploaded on a regular basis. He reminded the meeting that the site could be viewed on the world-wide-web at www.policesport.net The recent publication of the new “Off-Duty” magazine had been successful. The secretary again urged sports section members and divisional secretaries to use this publication as an excellent platform to market our Club to its members as well as encourage new members to join. 16. ‘Sports Personality of the Year’ Award 2007 The management committee had received three nominations for the 2007 award. These were all of a very high standard but the committee voted unanimously that DS Dave Rimmer (Football Section) would be the worthy recipient of the 2007 award. A detailed report on his achievements dating back over a number of years had been submitted. Extracts were read out by the Chairman. The full report would be available on the Club web-site. The ‘Ormerod Trophy’ would be presented to him in the coming months at a formal presentation with the Chief Constable. 17. Any other business The Chairman reiterated that the Club audit was there for everyone to read and copies were available at the meeting. The treasurer suggested that perhaps an electronic pdf copy of the audit could be made available on the intranet (not www) to enable members to view if they wished. This was agreed. Meeting closed – 3.05pm  
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