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Annual
General Meeting 2007
County
Sports & Social Club
Annual General Meeting
Held in the Connolly
Room, Police Headquarters, Hutton at 2.00pm, Thursday 13 March 2008.
This is the annual
meeting covering business of the Club for the year 2007
MINUTES
Attendance
Mr. D.
Brindle
PC Steven Broadbent
Insp Peter Zsigmond
Mr Neil Braithwaite
DS Neil Gibson
PS Andrew Baldwin
DC Lisa Walker
Insp Dave Hodson
DC Michelle Barras
Mr Keith Shuck
DC Paul Thurley
DC Paul Hope
PS Kevin Kavanagh
Mr Ian Bateson
DC Helen Knaggs
CI Karen Simister
DC Stuart Haigh
Mrs Carol Barter
Insp Peter Upton
1. Apologies for
absence
Mr Shaun Heffernan
PC Andy Denton
Helen Moran
DC John Ormerod
PC Chris Walsh
PC Sue Palmer
Ms Carole McKone
Ms Marie Chetram
PC Jane Moodie
2. Minutes from
previous AGM held Thursday 8 March 2007
Copies of these
minutes had been circulated to all present prior to this meeting commencing.
They were voted a true and accurate record.
3. Matters arising
from minutes not already on agenda
There were no matters
arising
4. Chairman's
report for 2007
The chairman thanked
Steve Broadbent for all his hard work as secretary/treasurer over the past
12 months. He then n gave a report on a number matters outlined in Appendix
‘A’.
5. Treasurer's
report for 2007 - Approval of audited accounts
A draft copy of the
audited accounts had been circulated around table at the start of the
meeting. A brief report by the treasurer was circulated to the meeting and
read out. Some of the points had already been covered in the Chairman’s
report.
The treasurer’s
report would be available to view on the Intranet web-site in the coming
weeks in Appendix ‘B’.
6. Secretary's
report for 2007
The secretary had
prepared a short written report. Appendix ‘B’. He had decided not to read
out highlights of sports sections achievements at this meeting but instead,
publish a final report on the intranet site for all to view.
He did name five
sports sections who had not yet submitted a report to him and asked that
these be forwarded without delay.
7. Election of
general committee
i. Secretary of
sports sections - current secretary
ii. One
representative from each divisional club - current divisional secretary
iii. Officers of the
club - as follows:
8. Election
of officers
i. Chairman - Mr
David Brindle
ii. Vice chairman -
ACC Mike Cunningham
iii.Treasurer - PC
Steven Broadbent
iv.Secretary - PC
Steven Broadbent
No other nominations
- duly re-elected.
9. Election of
management committee
Officers of the club
- as detailed at item 8(i) to (v) and:
i. One representative
of divisional clubs – Ms Carole McKone - No other nominations - duly
re-elected.
ii. Three
representatives of sports sections
Inspector Karen
Simister, Insp Peter Zsigmond and PC Jane Moodie asked that they continue
their position on the committee - No other nominations received - duly
re-elected.
iii. Two police staff
representatives - Mr Shaun Heffernan and Marie Chetram - No other
nominations - duly re-elected.
iv. Retired Members -
Mr Neil Braithwaite - No other nominations - duly re-elected.
10. Election of
representative to Police Sport UK Regional Committee
Inspector Zsigmond -
No other nominations - duly re-elected.
11. Confirmation
of 2007 sports section and other club accounts as audited
The treasurer stated
that this year he would send each account electronically to every sports
secretary. He asked that they check these final accounts for accuracy then
sign and return them immediately by hard copy. These would then be sent on
to the auditor as part of the audit process.
12. Final
agreement of 2008 budget allocations submitted and scrutinised in December
2007
Budgets had been
previously discussed and provisionally agreed at an earlier budgeting
meeting held in late November. These figures had been circulated to sports
secretaries in January and also were circulated at the meeting today.
There were some cuts
made.
13. Appointment of
auditors and bankers
Moore and Smalley and
National Westminster Bank duly re-appointed.
14. Divisional
‘per capita levy’
The 2008 levy needed
to be set. £1.50 was the levy imposed for 2007. The management committee had
provisionally agreed to increase this to £1.65p for 2008 in line with
inflation. It had also been suggested that the levy rise with inflation each
year to make the decision process easier. The meeting agreed unaminously to
set the levy at £1.65 and raise it at each AGM with the inflation rate.
15. Club Internet
Web-Site and In-Force Magazine
The secretary asked
that sports sections submit as much information and reports as possible
including pictures. These would be uploaded on a regular basis. He reminded
the meeting that the site could be viewed on the world-wide-web at
www.policesport.net
The recent
publication of the new “Off-Duty” magazine had been successful. The
secretary again urged sports section members and divisional secretaries to
use this publication as an excellent platform to market our Club to its
members as well as encourage new members to join.
16. ‘Sports
Personality of the Year’ Award 2007
The management
committee had received three nominations for the 2007 award. These were all
of a very high standard but the committee voted unanimously that DS Dave
Rimmer (Football Section) would be the worthy recipient of the 2007 award.
A detailed report on
his achievements dating back over a number of years had been submitted.
Extracts were read out by the Chairman. The full report would be available
on the Club web-site.
The ‘Ormerod Trophy’
would be presented to him in the coming months at a formal presentation with
the Chief Constable.
17. Any other
business
The Chairman
reiterated that the Club audit was there for everyone to read and copies
were available at the meeting. The treasurer suggested that perhaps an
electronic pdf copy of the audit could be made available on the intranet
(not www) to enable members to view if they wished. This was agreed.
Meeting closed –
3.05pm
 
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