Annual General Meeting 1999 Minutes Annual General Meeting held in the Connolly Room, Police Headquarters, Hutton at 3.00pm, Tuesday 29 February 2000. ATTENDANCE Mr. D. Brindle - Chairman Pc Steve Broadbent - Secretary/Athletics & Cross Country Insp Peter Zsigmond - Management Committee/Basketball Pc Neil Braithwaite - Management Committee/Badminton Pc Jane Moodie - Management Committee/Netball Dc Ian Stirling - Secretary - Western Division Pc David Burrows - Secretary - Pennine Division Ds Andrew Dixon - Secretary - Central Division Dc Andy Edwards - Volleyball Pc Peter Murphy - Golf D.Insp. Peter Mason - Football Ps Tony Critchley - Sailing D.Insp.Neil Gregson - Cricket Ps Jim Boothby - Fly Fishing Ps David Newton - Indoor Games Mrs Connie Davies - Motor Club 1. APOLOGIES FOR ABSENCE Mr Shaun Heffernan - Management Committee Insp Marc Vincent - Cycling Pc Karen Simister - Swimming Insp Steve Ashley - Rugby Pc Alan Robertson - Wrestling & Judo 2. MINUTES FROM PREVIOUS AGM HELD THURSDAY 23 FEBRUARY 1999 Copies of these minutes had been circulated to all present prior to this meeting commencing. They were voted a true and accurate record. 3. MATTERS ARISING FROM MINUTES NOT ALREADY ON AGENDA There were no matters arising 4. CHAIRMAN'S REPORT FOR 1999 Mr Brindle gave a short report on the club. He also thanked the Secretary and members of the Management Committee, divisional and sports section secretaries for all their hard work during the past year. Ds Andrew Dixon (Central Division secretary) raised the issue of the ‘per capita levy’ charged to each division. The chairman responded by saying that the levy had been reduced considerably in recent years and was at its lowest ever. He did intimate that the Management Committee would look at possibly reducing the levy further. 5. TREASURER'S REPORT FOR 1999 Mr. Idris was unable to attend this meeting. A full audit had been prepared by Moor & Smalley, copies circulated to members present. These were circulated along with a forecast budget for 2000. A question was raised by Dc Ian Stirling concerning the ‘financial services’ fee that had been paid. Mr Brindle explained that this figure was a charge that had been set last year by the finance department for accounting services carried for the club throughout the year. Members present accepted that some form of fee should be considered as payment for services but questioned the amount of over £6000 as being excessive. Mr Brindle said he would look into the matter and ask the finance department to provide a breakdown of how this figure had been set. A question was raised over the provision of a gym at Rossendale for the Boxing Section. The Chairman said the committee would look into the matter to assess its future. The auditor’s report was voted a true and accurate record. 6. SECRETARY'S REPORT FOR 1999 Pc Steve Broadbent read a small number of reports received from sports sections that were worthy of particular mention. He commented on the new budgeting process had and on how well it had progressed enabling budgets to be secured (subject to final approval) before the start of the financial year. He also commented upon the success of the second successive annual divisional secretaries’ forum. The meeting had allowed divisions to share ideas and maintain a firm link with the county club. Reference was made to Weekly Orders. The secretary asked that items continue to be sent to him for inclusion. He stated that it was important that the activities of the club were made known to all members of the force. He also emphasised that the recruitment of new members joining the force was important to keep all sports going well - dealt with in detail at item 14. The secretary finally confirmed that he was still enjoying his role. 7. ELECTION OF GENERAL COMMITTEE i. Secretaries of Sports Sections - All were elected. ii. One representative from each Divisional Club. iii. Officers of the Club - as follows: 8. ELECTION OF OFFICERS i. Chairman - Mr. Brindle was duly re-elected. ii. Vice Chairman - Acc Mr John Vine was duly re-elected. iii. Treasurer - position to remain ‘open’ until issues with Mr Idris were concluded. iv. Assistant Treasurer - Mrs Anne Barnfather was re-elected. v. Secretary - Pc. Steve Broadbent was duly re-elected. 9. ELECTION OF MANAGEMENT COMMITTEE i. One representative of Divisional Clubs - Dc Ian Stirling was duly re-elected. ii. Three representatives of Sports Sections - Insp. Pete Zsigmond and Pc. Neil Braithwaite and Pc Jane Moodie were duly re-elected. iii. Officers of the Club - As detailed in item 8(i) to (v). iv. One Support Staff representative - Mr. Shaun Heffernan re-elected. 10. ELECTION OF REPRESENTATIVE TO PAA REGIONAL COMMITTEE Pc Neil Braithwaite and Inspector Peter Zsigmond were elected. 11. BUDGET ALLOCATIONS AGREED AT MEETING HELD NOVEMBER 1999 All Secretaries had already received notification of their allocations in December. These were detailed in the treasurers report. These were approved and accepted by all present. 12. APPOINTMENT OF AUDITORS AND BANKERS ‘Moore and Smalley Auditors’ and the ‘National Westminster Bank’ were appointed. Details outlined in treasurers report. 13. ISSUE OF ‘DUAL FUNDING’ BETWEEN DIVISIONS AND SPORTS SECTIONS It had come to the notice of the committee that some sports sections may be applying for funds from both county and divisions to fund their sport. The chairman stated that this should only continue provided the respective divisional secretary and county secretary were both aware. However, generally County and PAA sport should only be financed by the county club and likewise, localised sport should be funded by divisions. 14. RECRUITMENT OF NEW PLAYERS The secretary asked that all sports secretaries ensure that the every effort is made to recruit new players joining the force. Weekly Orders and Context would also be used as a platform to attract new talent to the respective sports. The secretary did comment that the ‘average’ player should also be considered in order to keep up maximum interest in respective sports. His own section, athletics, has a number of talented players though tends to thrive very well on excellent support from a good following of more average runners. Ch Insp Peter Mason commented that he was now involved in force recruiting and would be in a good position to identify sports persons entering the force. 15. 'SPORTS PERSONALITY OF THE YEAR' AWARD 1999 The chairman announced that there had been two nominations received for this annual award. He formally announced that Ps Arthur Marshall (Swimming Section) had been duly selected for the award after a unanimous vote by members of the Management Committee. The other nomination was of a high standard and worthy of re-submission in future years. He then gave extracts from a report submitted giving a resume of Pc Marshall’s sporting achievements over the last 30 years. The secretary had arranged for the award to be presented by the Chief Constable on 5 May 2000. 16. ANY OTHER BUSINESS i. Pc Jane Moodie expressed concern for the lack of numbers at today’s meeting. Members present agreed and it was suggested that at the next AGM no approval should be given to the budgets of any sports section that is not represented without good cause. A unanimous vote was given to this being enforced next year. ii. Pc David Burrows asked for clarification on the future of the football and rugby pitches now work was planned for the site opposite the main HQ building. The Chairman confirmed that the pitches would stay but the pavilion was to be demolished. iii. Inspector Zsigmond asked that the divisional per capita levy be requested as soon as possible as the 1999 fees had not yet been requested. Secretary to arrange with treasurer. iv. Pc Jane Moodie asked for clarification on time off for county sport. It was confirmed that sports leave for eligible PAA sports would continue subject to the respective divisional commanders’ approval. The same rules also applied to ‘county sport’ where 4 hours is normally allowed. MEETING CLOSED AT 4.35pm  
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