Last revision at AGM - 30 April 2015
The title of the Club shall be the 'Lancashire Constabulary Sports
& Social Club' hereinafter referred to as the Club.
objects of the Club shall be to encourage and promote all forms of sport
,social and recreational activities for all its members.
3.1 There shall be two types of membership: -
Lancashire Constabulary Police Officers, Support Staff Employees and other
support service employees of Cleaning and Catering Services who work at
Police establishments and who pay subscriptions to one of the Divisional
Pensioned members of the force must be full members if they compete in any
PSUK or County sport activities.
Only full members shall participate in PSUK or County Sport, except at the
discretion of the Management Committee. Honorary members may compete in
PSUK or County Sport but must first become a full paying member to qualify.
Members of Headquarters Departments & National Crime Squad, shall play
Division to which they pay their subscriptions.
The Management Committee have the discretion to refuse or cancel an
individuals membership to the Club for any reason they feel appropriate.
4.0 Honorary Members
Pensioned Members of the Club and their partners. (Notwithstanding those
in section 3.4)
Partners of Full Members
Members of the-Special Constabulary
Persons under the control of the Chief Constable
Officers of the Club
The President shall be the Chief Constable and
2 Chairman (who shall be of at least Assistant Chief Constable rank) and
All Officers of the Club shall be ex-officio members of all Committees.
Management of the Club
The Management of the Club shall be vested in a General Committee
consisting the following:
Officers of the Club and
The Secretary of each Sectional Committee and
The Secretary or other representative from each Divisional Sports Club
Nine persons will form a quorum
The General Committee shall have the power to co-opt any person to serve
on any Committee for a specified period.
The General Committee may appoint an Assistant Secretary and an Assistant
The Management Committee shall be responsible for determining and carrying
out the policies of and manage the day to day business of the Club.
The Management Committee shall consist of:
Officers of the Club.
7.4 One police staff representatives.
Three representatives from Sports Sections, elected at the Annual General
One representative from each of the four Divisional Clubs, elected at the Annual General
7.7 One retired member representative who is
a paid 'full member'.
The Chairman and Secretary of the Club shall be the Chairman and Secretary
of the Management Committee.
The Management Committee shall meet as necessary to pass accounts and to
Only members of the Management Committee shall be present at meetings with
the exception of invited guests to speak on specialist matters. They
should only be present for the matter concerned.
The Management Committee shall have authority to manage all investments on
behalf of the Club.
The Management Committee shall have a quorum of FOUR persons.
All branches of Sports and Social participation approved by the General
Committee shall have a properly constituted Committee:
A Chairman and
A Vice-Chairman and
A Secretary and
A Treasurer and
A minimum of four other members of the Sports/Social Section
All Officers and Committee members shall be elected at the Annual General
Meeting of the Section and a copy of the minutes shall be forwarded to the
secretary of the club.
Sectional Committees may draw up rules governing their respective sections
which they will control, subject to the approval of the General Committee.
The Secretary/Treasurer of each Section shall present an income and
expenditure account and a balance sheet for his/her Section at the end of
the financial year along with a detailed analysis of income and
expenditure for the previous financial year.
An income and expenditure account shall be presented to the Treasurer of
the Club within 28 days of a social function having been organised. Any
profits of such functions shall be paid into the general fund of the club.
Sections shall not exceed approved expenditure without permission of the
Any claim for expenses from a Section must first be approved by the
secretary/chairman of the section in writing. No expenditure shall
contravene the rules of the governing body of that particular sport.
The Club Secretary or any five members of any Committee shall have power
at any time to cause a meeting of that Committee to be called.
Committees shall have the power to fill any vacancy for the period of the
year of office.
A meeting of Secretaries of all Sports Sections is recommended around
November/December but at least by a minimum of four weeks before the date
of the Annual General Meeting of the Club, to discuss financial estimates
of the Sections for the following year. The Chairman and Treasurer shall
attend this meeting in these capacities
Annual General Meeting
The Annual General Meeting of the Club will be held after the end of the
Financial Year and no later than 15th March.
Twenty one days notice of the date, time and place of the meeting shall be
given to members of the Club. Such notice shall be via Weekly Orders or
such appropriate notice the Management Committee decides.
All notices of motion must be made in writing to the Secretary within
seven days of such notice. Particulars of such motion shall be included in
the Agenda and published seven days prior to the meeting. Such notice
shall be via Weekly Orders or such notice the Management
The Chairman of the meeting shall have power to accept a notice of motion
at any time.
The business to be transacted at the meeting shall include only the
To receive the reports of the secretary and treasurer of the club and to
adopt the financial statement.
To elect the Chairman, Vice-Chairman, Secretary and Treasurer of the Club
and accept nominations from Divisional Clubs.
To elect a representative to the PSUK Regional Committee. The Chairman
and Secretary shall be ex-officio representatives.
To consider and approve, or otherwise, the estimates of expenditure of the
To elect the Management Committee
To appoint an Auditor who shall be a professionally qualified accountant.
To deal with any matters on the Agenda.
At the Annual General Meeting only members of the General Committee, who
are present, may vote. Any member of the Club is entitled to attend and
take part in any discussion.
Those present at the meeting and eligible to vote will be issued with a
None of the Rules of the Clubs shall be altered or revoked unless by a
two-thirds majority of those present and entitled to vote at the Annual
General Meeting or an extraordinary general meeting
Extraordinary General Meeting
An Extraordinary General Meeting may be called by the Management
Committee, but shall be called at the request of least 20 Full Members of
the Club, and held within 28 days.
The Honorary Secretary shall notify members of the Club at least 14 days
prior to the meeting and the business to be transacted at that meeting. No
further business may be brought forward or discussed at the meeting.
The Financial Year of the Club shall be from the 1st January to the 31st
The Treasurer shall keep such cash books as recommended by the Auditors
and the Accounts of the club shall be audited before being submitted to
the Annual General Meeting.
All accounts shall be paid by cheque signed by the following:
The Secretary -for amounts up to £500 plus any two of the following for
Mandated members of the Management Committee
Mandated Financial staff
The Financing of Sports Sections will be done in two distinct categories:
(i) PSUK Sport
12.3 Financial support will be given to all
PSUK Championship events (including Regional events) subject to agreed
12.4 Members of the Club selected to
represent the PSUK will only receive financial assistance' subject to
agreed criteria, for those events listed on the schedule of approved
fixtures published annually by PSUK Council.
12.5 No other events will be financed under
12.6 (ii) Non-PSUK Events
12.7 All the other activities of the sports
section will be financed from monies approved annually by the General
Committee at the Annual General Meeting, taking into account members
contributions and any income generated by the Section.
12.8 The amount approved by the A.G.M. will
be subject to agreed current criteria and will follow the submission of
detailed budgets and estimates in the approved format.
12.9 Inter-Divisional competitions shall be
financed by monies contributed by the Divisional Clubs and not from funds
allocated to the County Sports Section
13.0 Club Subscriptions
13.1 The Club will receive a monthly per
capita figure, the amount to be determined at the Annual General Meeting
14.0 Divisional Clubs
14.1 Each Division may form its own Sports
14.2 Each Divisional Club will be
responsible for its own management but will be affiliated to and shall
adopt and conform to the general rules of the Club.
14.3 All Divisional Club Rules must be
approved by the General Committee of the Club.
14.4 Full members of Divisional Clubs shall
pay monthly subscriptions, the amount to be determined at their Annual
14.5 Each Division, including Headquarters
Division, shall submit a balance sheet to the Management Committee of the
Club at the end of each financial year, and in any case not later than a
date determined from time to time by the Committee.
14.6 The Management of the Divisional Club
shall be vested in a General Committee consisting the following :
14.7 A Chairman
14.8 A Vice-Chairman and
14.9 Secretary and
14.10 Treasurer and
14.11 One representative from each Police
Sectional Station and
The Secretary of each Sports or Social Section and
Two persons to represent police staff members
Headquarters Division Club
The management of Headquarters Sports Club shall be vested in a General
Committee consisting of :
15.3 A Vice-Chairman and
Three representatives from Sports or Social Sections, not more than one
from each Section and
15.7 Six members from various HQ Departments
(subject to maximum of two from any one department).
8 The Secretary of each Sports or Social Section.
A Honorary member representing retired members
The colours of the club shall be red, white and blue
All trophies, the property of the Club, shall be competed for annually,
subject to the arrangements made by the Committee concerned.
The Chairman of the Divisional Club winning a Club Trophy will be
responsible for the safe custody and return of the trophy whenever
demanded by the Club Management Committee
The Club provides insurance that covers members in respect of third party
liability claims when competing in recognised activities.
The Club does not provide either personal accident or property insurance
cover. Members must make their own arrangements to cover against personal
accident or loss or damage to property.
Every question in dispute, or any other matter not provided for in these
rules shall be referred to the Club Management Committee, whose decision
shall be final
At an Annual General Meeting or Extraordinary Meeting of the Club if it is
decided to dissolve the Club all assets of the Club shall be shared out to
all Full Members of the Club after all proper debts have been paid.
The Chairman shall have the power to rule on any matter set out in these
standing orders, or on other points of order of procedure. This ruling may
not be questioned, except as provided for in these standing orders
The Chairman may not propose or second a resolution, or nomination. If
he/she wishes to do so he/she must vacate the chair for the duration of
the relevant debate. Before vacating the chair he/she should ensure that
the meeting nominates a replacement to take the chair during the debate.
Business shall follow the order of the agenda and no business which is not
on the agenda shall be considered, except for procedural motions
No amendments to a resolution may be introduced during the meeting
Only persons eligible to vote shall be entitled to speak, unless
specifically invited to do so by the Chairman.
Speakers shall always address themselves to the chair.
Any member desiring to speak shall indicate this to the Chairman, who
shall normally call upon the person he/she first observed.
(d) A member shall remain quiet if
instructed to do so by the Chairman. If the person disregards this ruling,
the Chairman may instruct him/her to
leave the meeting.
Speeches are only permitted if they are relevant to the current business,
or to a point of order or information.
In the event of a dispute arising as to the relevance of any speech, the
Chairman's decision is final, as set out in these standing orders.
The Chairman shall open discussion on tabled resolutions by calling upon
If any member has indicated before the meeting that he wishes to oppose
the resolution, that member may be called upon to make the initial
After the opening speeches, the resolution is open for general debate.
At the conclusion of general debate of a resolution, the proposer or his
have the right to sum up, without introducing new matter to the debate.
Points of information may be raised at any time if the speaker holding the
floor will accept them.
Points of order may be raised at any time, except that the Chairman shall
not be interrupted.
Points of order may be raised only to question the procedure of the
Points of order shall be attended to immediately by the Chairman, whose
ruling may not be questioned, except as provided for in these standing
(e) If in the opinion of the Chairman,
points of order of information are being raised to prevent a speaker from
stating his/her arguments, or to obstruct the course of the meeting, the
Chairman may refuse to permit any further requests for information or
points of order during the remainder of that speaker's remarks.
Procedural motions may be put at any time except that they will not
normally be permitted during the main speeches to a resolution or during a
Once a procedural motion has been proposed and seconded, discussion on the
resolution under consideration is suspended until the
has been determined.
Only the following procedural motions may be put:
That the meeting suspends standing order no....
That the meeting sets aside the ruling of the Chairman as to ......
That the question not be put.
That the question now be put.
That the meeting proceeds to the next business.
That the meeting adjourn until ....
Any member shall be entitled to propose or second any resolution or
Amendments to resolutions may be proposed by any speaker during debate on
that resolution, and require a seconder.
(c) Amendments must be such as to modify,
and not wholly negate the original motion.
An amendment to a resolution, once proposed and seconded, must be
discussed and voted upon before discussion of the original resolution
continue. No further amendment to the original resolution may be proposed
until the first amendment has been resolved.
If an amendment is carried, the amended resolution displaces the original
resolution, and becomes the main resolution. It can, in it's turn, then be
amended or voted upon.
A resolution must have a proposer and a seconder before the meeting can
move to a vote on the matter.
Every member who is eligible to vote under Paragraph 8.13 of the Club
Rules shall have the right to cast a vote on each item under discussion.
The Chairman has the right to vote on any item, and in addition has a
second ('casting') vote if the first vote is tied.