Lancashire

Constabulary

Sports & Social Club

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police and communities together

 

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Constitution

 

Last revision at AGM - 30 April 2015

 

1.0 Title

 

1.1 The title of the Club shall be the 'Lancashire Constabulary Sports & Social Club' hereinafter referred to as the Club.

 

2.0 Objects

 

2.1 The objects of the Club shall be to encourage and promote all forms of sport ,social and recreational activities for all its members.

 

3.0 Membership

 

3.1 There shall be two types of membership: -

3.2 Full Members

3.3 Lancashire Constabulary Police Officers, Support Staff Employees and other support service employees of Cleaning and Catering Services who work at Police establishments and who pay subscriptions to one of the Divisional Clubs.

3.4 Pensioned members of the force must be full members if they compete in any PSUK or County sport activities.

3.5 Only full members shall participate in PSUK or County Sport, except at the discretion of the Management Committee. Honorary members may compete in PSUK or County Sport but must first become a full paying member to qualify.

3.6 Members of Headquarters Departments & National Crime Squad, shall play for the Division to which they pay their subscriptions.

3.7 The Management Committee have the discretion to refuse or cancel an individuals membership to the Club for any reason they feel appropriate.

 

4.0 Honorary Members

 

4.1 Pensioned Members of the Club and their partners. (Notwithstanding those in section 3.4)

4.2 Partners of Full Members

4.3 Members of the-Special Constabulary

4.4 Persons under the control of the Chief Constable

 

5.0 Officers of the Club

 

5.1 The President shall be the Chief Constable and

5 2 Chairman (who shall be of at least Assistant Chief Constable rank) and

5.3 Vice-Chairman and

5.4 Secretary and

5.5 Treasurer

5.6 All Officers of the Club shall be ex-officio members of all Committees.

 

6.0 Management of the Club

 

6.1 The Management of the Club shall be vested in a General Committee consisting the following:

6.2 Officers of the Club and

6.3 The Secretary of each Sectional Committee and

6.4 The Secretary or other representative from each Divisional Sports Club

6.5 Nine persons will form a quorum

6.6 The General Committee shall have the power to co-opt any person to serve on any Committee for a specified period.

6.7 The General Committee may appoint an Assistant Secretary and an Assistant Treasurer.

 

7.0 Management Committee

 

7.1. The Management Committee shall be responsible for determining and carrying out the policies of and manage the day to day business of the Club.

7.2 The Management Committee shall consist of:

7.3 Officers of the Club.

7.4 One police staff representatives.

7.5 Three representatives from Sports Sections, elected at the Annual General Meeting.

7.6 One representative from each of the four Divisional Clubs, elected at the Annual General Meeting.

7.7 One retired member representative who is a paid 'full member'.

7.8 The Chairman and Secretary of the Club shall be the Chairman and Secretary of the Management Committee.

7.9 The Management Committee shall meet as necessary to pass accounts and to transact business.

7.10 Only members of the Management Committee shall be present at meetings with the exception of invited guests to speak on specialist matters. They should only be present for the matter concerned.

7.11 The Management Committee shall have authority to manage all investments on behalf of the Club.

7.12 The Management Committee shall have a quorum of FOUR persons.

 

8.0 Sectional Committees

 

8.1 All branches of Sports and Social participation approved by the General Committee shall have a properly constituted Committee:

8.2 A Chairman and

8.3 A Vice-Chairman and

8.4 A Secretary and

8.5 A Treasurer and

8.6 A minimum of four other members of the Sports/Social Section

8.7 All Officers and Committee members shall be elected at the Annual General Meeting of the Section and a copy of the minutes shall be forwarded to the secretary of the club.

8.8 Sectional Committees may draw up rules governing their respective sections which they will control, subject to the approval of the General Committee.

8.9 The Secretary/Treasurer of each Section shall present an income and expenditure account and a balance sheet for his/her Section at the end of the financial year along with a detailed analysis of income and expenditure for the previous financial year.

8.10 An income and expenditure account shall be presented to the Treasurer of the Club within 28 days of a social function having been organised. Any profits of such functions shall be paid into the general fund of the club.

8.11 Sections shall not exceed approved expenditure without permission of the Management Committee.

8.12 Any claim for expenses from a Section must first be approved by the secretary/chairman of the section in writing. No expenditure shall contravene the rules of the governing body of that particular sport.

8.13 The Club Secretary or any five members of any Committee shall have power at any time to cause a meeting of that Committee to be called.

8.14 Committees shall have the power to fill any vacancy for the period of the year of office.

8.15 A meeting of Secretaries of all Sports Sections is recommended around November/December but at least by a minimum of four weeks before the date of the Annual General Meeting of the Club, to discuss financial estimates of the Sections for the following year. The Chairman and Treasurer shall attend this meeting in these capacities

 

9.0 Annual General Meeting

 

9.1 The Annual General Meeting of the Club will be held after the end of the Financial Year and no later than 15th March.

9.2. Twenty one days notice of the date, time and place of the meeting shall be given to members of the Club. Such notice shall be via Weekly Orders or such appropriate notice the Management Committee decides.

9.3 All notices of motion must be made in writing to the Secretary within seven days of such notice. Particulars of such motion shall be included in the Agenda and published seven days prior to the meeting. Such notice shall be via Weekly Orders or such notice the Management Committee decides. 

9.4 The Chairman of the meeting shall have power to accept a notice of motion at any time.

9.5 The business to be transacted at the meeting shall include only the following:

9.6 To receive the reports of the secretary and treasurer of the club and to adopt the financial statement.

9.7 To elect the Chairman, Vice-Chairman, Secretary and Treasurer of the Club and accept nominations from Divisional Clubs.

9.8 To elect a representative to the PSUK Regional Committee. The Chairman and Secretary shall be ex-officio representatives.

9.9 To consider and approve, or otherwise, the estimates of expenditure of the Sections.

9.10 To elect the Management Committee

9.11 To appoint an Auditor who shall be a professionally qualified accountant.

9.12 To deal with any matters on the Agenda.

9.13 At the Annual General Meeting only members of the General Committee, who are present, may vote. Any member of the Club is entitled to attend and take part in any discussion.

9.14 Those present at the meeting and eligible to vote will be issued with a voting card.

9.15 None of the Rules of the Clubs shall be altered or revoked unless by a two-thirds majority of those present and entitled to vote at the Annual General Meeting or an extraordinary general meeting

 

10.0 Extraordinary General Meeting

 

10.1 An Extraordinary General Meeting may be called by the Management Committee, but shall be called at the request of least 20 Full Members of the Club, and held within 28 days.

10.2 The Honorary Secretary shall notify members of the Club at least 14 days prior to the meeting and the business to be transacted at that meeting. No further business may be brought forward or discussed at the meeting.

 

11.0 Finance

 

11.1 The Financial Year of the Club shall be from the 1st January to the 31st December.

11.2 The Treasurer shall keep such cash books as recommended by the Auditors and the Accounts of the club shall be audited before being submitted to the Annual General Meeting.

11.3 All accounts shall be paid by cheque signed by the following:

11.4 The Secretary -for amounts up to 500 plus any two of the following for amounts above:

11.5 The Treasurer

11.6 The Chairman

11.7 Mandated members of the Management Committee

11.8 Mandated Financial staff

 

12.0 Financing Sport

 

12.1 The Financing of Sports Sections will be done in two distinct categories:

12.2 (i) PSUK Sport

12.3 Financial support will be given to all PSUK Championship events (including Regional events) subject to agreed criteria.

12.4 Members of the Club selected to represent the PSUK will only receive financial assistance' subject to agreed criteria, for those events listed on the schedule of approved fixtures published annually by PSUK Council.

12.5 No other events will be financed under this category.

12.6 (ii) Non-PSUK Events

12.7 All the other activities of the sports section will be financed from monies approved annually by the General Committee at the Annual General Meeting, taking into account members contributions and any income generated by the Section.

12.8 The amount approved by the A.G.M. will be subject to agreed current criteria and will follow the submission of detailed budgets and estimates in the approved format.

12.9 Inter-Divisional competitions shall be financed by monies contributed by the Divisional Clubs and not from funds allocated to the County Sports Section

 

13.0 Club Subscriptions

 

13.1 The Club will receive a monthly per capita figure, the amount to be determined at the Annual General Meeting

 

14.0 Divisional Clubs

 

14.1 Each Division may form its own Sports Club

14.2 Each Divisional Club will be responsible for its own management but will be affiliated to and shall adopt and conform to the general rules of the Club.

14.3 All Divisional Club Rules must be approved by the General Committee of the Club.

14.4 Full members of Divisional Clubs shall pay monthly subscriptions, the amount to be determined at their Annual General Meeting.

14.5 Each Division, including Headquarters Division, shall submit a balance sheet to the Management Committee of the Club at the end of each financial year, and in any case not later than a date determined from time to time by the Committee.

14.6 The Management of the Divisional Club shall be vested in a General Committee consisting the following :

14.7 A Chairman

14.8 A Vice-Chairman and

14.9 Secretary and

14.10 Treasurer and

14.11 One representative from each Police Sectional Station and

14.12 The Secretary of each Sports or Social Section and

14.13 Two persons to represent police staff members

 

15.0 Headquarters Division Club

 

15.1 The management of Headquarters Sports Club shall be vested in a General Committee consisting of :

15.2 A Chairman

15.3 A Vice-Chairman and

15.4 Secretary and

15.5 Treasurer and

15.6 Three representatives from Sports or Social Sections, not more than one from each Section and 

15.7 Six members from various HQ Departments (subject to maximum of two from any one department).

15 8 The Secretary of each Sports or Social Section.

15.9 A Honorary member representing retired members

 

16.0 Club Colours

 

16.1 The colours of the club shall be red, white and blue

 

 

17.0 Club Trophies

 

17.1 All trophies, the property of the Club, shall be competed for annually, subject to the arrangements made by the Committee concerned.

17.2 The Chairman of the Divisional Club winning a Club Trophy will be responsible for the safe custody and return of the trophy whenever demanded by the Club Management Committee

 

18.0 Insurance

 

18.1 The Club provides insurance that covers members in respect of third party liability claims when competing in recognised activities.

18.2 The Club does not provide either personal accident or property insurance cover. Members must make their own arrangements to cover against personal accident or loss or damage to property.

 

19.0 Disputes

 

19.1 Every question in dispute, or any other matter not provided for in these rules shall be referred to the Club Management Committee, whose decision shall be final

 

20.0 Dissolution

 

20.1 At an Annual General Meeting or Extraordinary Meeting of the Club if it is decided to dissolve the Club all assets of the Club shall be shared out to all Full Members of the Club after all proper debts have been paid.

 

Standing Orders

 

Chairman

 

(a) The Chairman shall have the power to rule on any matter set out in these standing orders, or on other points of order of procedure. This ruling may not be questioned, except as provided for in these standing orders

(b) The Chairman may not propose or second a resolution, or nomination. If he/she wishes to do so he/she must vacate the chair for the duration of the relevant debate. Before vacating the chair he/she should ensure that the meeting nominates a replacement to take the chair during the debate.

 

Business

 

(a) Business shall follow the order of the agenda and no business which is not on the agenda shall be considered, except for procedural motions

(b) No amendments to a resolution may be introduced during the meeting

 

Speeches

 

(a) Only persons eligible to vote shall be entitled to speak, unless specifically invited to do so by the Chairman.

(b) Speakers shall always address themselves to the chair.

(c) Any member desiring to speak shall indicate this to the Chairman, who shall normally call upon the person he/she first observed.

(d) A member shall remain quiet if instructed to do so by the Chairman. If the person disregards this ruling, the Chairman may instruct him/her to

leave the meeting.

(e) Speeches are only permitted if they are relevant to the current business, or to a point of order or information.

(f) In the event of a dispute arising as to the relevance of any speech, the Chairman's decision is final, as set out in these standing orders.

 

Procedures

 

(a) The Chairman shall open discussion on tabled resolutions by calling upon the proposed.

(b) If any member has indicated before the meeting that he wishes to oppose the resolution, that member may be called upon to make the initial opposing speech.

(c) After the opening speeches, the resolution is open for general debate.

(d) At the conclusion of general debate of a resolution, the proposer or his nominee shall have the right to sum up, without introducing new matter to the debate.

 

Order and information

 

(a) Points of information may be raised at any time if the speaker holding the floor will accept them.

(b) Points of order may be raised at any time, except that the Chairman shall not be interrupted.

(c) Points of order may be raised only to question the procedure of the meeting.

(d) Points of order shall be attended to immediately by the Chairman, whose ruling may not be questioned, except as provided for in these standing orders.

(e) If in the opinion of the Chairman, points of order of information are being raised to prevent a speaker from stating his/her arguments, or to obstruct the course of the meeting, the Chairman may refuse to permit any further requests for information or points of order during the remainder of that speaker's remarks.

 

Procedural motions

 

(a) Procedural motions may be put at any time except that they will not normally be permitted during the main speeches to a resolution or during a vote.

(b) Once a procedural motion has been proposed and seconded, discussion on the resolution under consideration is suspended until the

procedural motion has been determined.

(c) Only the following procedural motions may be put:

 

(i) That the meeting suspends standing order no....

(ii) That the meeting sets aside the ruling of the Chairman as to ......

(iii) That the question not be put.

(iv) That the question now be put.

(v) That the meeting proceeds to the next business.

(vi) That the meeting adjourn until ....

 

Proposals and amendments

 

(a) Any member shall be entitled to propose or second any resolution or amendment.

(b) Amendments to resolutions may be proposed by any speaker during debate on that resolution, and require a seconder.

(c) Amendments must be such as to modify, and not wholly negate the original motion.

(d) An amendment to a resolution, once proposed and seconded, must be discussed and voted upon before discussion of the original resolution

can continue. No further amendment to the original resolution may be proposed until the first amendment has been resolved.

(e) If an amendment is carried, the amended resolution displaces the original resolution, and becomes the main resolution. It can, in it's turn, then be amended or voted upon.

(f) A resolution must have a proposer and a seconder before the meeting can move to a vote on the matter.

 

Voting

 

(a) Every member who is eligible to vote under Paragraph 8.13 of the Club Rules shall have the right to cast a vote on each item under discussion.

(b) The Chairman has the right to vote on any item, and in addition has a second ('casting') vote if the first vote is tied.

 

 

 

 

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